Privacy Policy

Last Updated: December 09, 2025

KARTHIK R LLC (”we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our publication at thekarthikramanan.substack.com (the “Site”), subscribe to our newsletter, or engage our ghostwriting services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Site.

1. Information We Collect

We collect information in two primary ways: explicitly from you (when you subscribe or hire us) and automatically (via Substack’s platform technology).

A. For Newsletter Subscribers

When you subscribe to our newsletter, we collect:

• Contact Information: Your email address.

• Engagement Data: Information on how you interact with emails (e.g., open rates, link clicks), which is processed by the Substack platform.

B. For Ghostwriting Clients

When you inquire about or purchase our services, we collect:

• Identity Data: First name, last name, and business name.

• Billing Information: Billing address and payment details. Note: All payment transactions are processed through Stripe. We do not store your full credit card number or bank account details on our servers.

• Content Inputs: Information you provide for the purpose of ghostwriting, including personal stories, strategy documents, voice notes, interview transcripts, and other proprietary information (”Creative Assets”).

2. How We Use Your Information

We use the information we collect for the following purposes:

Service Fulfillment & Communication

• To deliver the newsletter and ghostwriting services you requested.

• To process payments and generate invoices via Stripe.

• To communicate with you regarding your account, project updates, or customer support.

Marketing & Business Development

• To send you promotional emails about new services, offers, or upgrades (you may opt-out at any time).

• To showcase completed projects in our professional portfolio or case studies, unless a separate Non-Disclosure Agreement (NDA) has been signed restricting such use.

Internal Operations

• To improve our content strategy and service offerings.

• To comply with legal obligations, including tax laws and financial reporting.

3. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

Service Providers

We may share your data with third-party vendors who perform services for us or on our behalf, including:

• Substack: For hosting the publication and newsletter delivery.

• Stripe: For payment processing and fraud prevention.

• Project Tools: We utilize industry-standard tools (e.g., project management software, cloud storage) to organize your projects.

Subcontractors

We may engage trusted third-party writers, editors, or researchers to assist in service delivery. All subcontractors are bound by confidentiality agreements to ensure your Creative Assets remain secure.

Artificial Intelligence Tools

We utilize Artificial Intelligence (AI) tools to assist in drafting, editing, and ideation. We take reasonable measures to ensure that sensitive client data input into these tools is used strictly for internal drafting purposes and is not shared publicly.

Legal Obligations

We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws (such as U.S. copyright law), respond to a court order, or protect the rights, property, or safety of KARTHIK R LLC, our users, or others.

4. Data Retention

Option A (Standard Retention):
We retain your personal information and Creative Assets for as long as your account is active or as needed to provide you services. We will also retain and use your information as necessary to comply with our legal obligations (including a standard 7-year retention period for financial and tax records), resolve disputes, and enforce our agreements.

5. Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Your Data Rights

Depending on your location, you may have the right to access, correct, or delete the personal information we hold about you.

• To Unsubscribe: You can unsubscribe from the newsletter at any time using the link at the bottom of our emails.

• To Request Deletion: Please contact us at the email below.

7. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

KARTHIK R LLC

30 N Gould St # 32492

Sheridan, WY 82801

Email: kr@thekarthikramanan.com